In using this website you are deemed to have read and agreed to the following terms and conditions:
The following terminology applies to these Terms and Conditions, Privacy Statement and Disclaimer Notice and any or all Agreements: "Client", “You” and “Your” refers to you, the person accessing this website and accepting the Company’s terms and conditions. "The Company", “Ourselves”, “We” and "Us", refers to our Company. “Party”, “Parties”, or “Us”, refers to both the Client and ourselves, or either the Client or ourselves. All terms refer to the offer, acceptance and consideration of payment necessary to undertake the process of our assistance to the Client in the most appropriate manner, whether by formal meetings of a fixed duration, or any other means, for the express purpose of meeting the Client’s needs in respect of provision of the Company’s stated services/products, in accordance with and subject to, prevailing. Any use of the above terminology or other words in the singular, plural, capitalisation and/or he/she or they, are taken as interchangeable and therefore as referring to same.
Our service enables users to generate annual renewable vessel statements for 0% VAT compliance on stores loaded in the Netherlands, in line with EU Directive 2006/112/EC and Dutch VAT laws. By using this service, you acknowledge that we do not provide tax, legal, or maritime advice.
You agree to:
We are committed to protecting your privacy in accordance with the EU General Data Protection Regulation (GDPR) and Dutch AVG. As a data controller, we process personal data (e.g., user contact details, vessel information) solely for the purpose of providing the service, with a lawful basis under Article 6(1)(b) GDPR (contract performance). Authorized employees access data on a strict need-to-know basis. We retain data for 7 years to comply with audit requirements, after which it is securely deleted. You have the right to access, rectify, erase, restrict processing, data portability, and object to processing—contact us at [insert contact email] to exercise these rights. We do not sell, share, or rent personal information to third parties except as required by law or with your explicit consent. Emails from us are limited to service-related communications; unsubscribe options are provided. For sub processors (e.g., hosting providers), we use EU-based services with Standard Contractual Clauses for any non-EU transfers. See our full Privacy Policy at [insert URL] for details. Unauthorized access to our systems is a criminal offense under Dutch law, and we will pursue prosecution where applicable. In compliance with the EU Data Act (Regulation (EU) 2023/2854, effective September 12, 2025), you have the right to access, port, and switch your data generated through our service (e.g., vessel statements, input details) in a structured, machine-readable format (e.g., JSON or CSV) at no additional cost. To request portability or switching assistance (e.g., to another provider), contact info@vesselstatement.com—we will provide the data within one month and support functional equivalence without undue delay. We do not impose unfair terms that hinder switching, such as proprietary formats. This right applies alongside GDPR portability (Art. 20). (effective September 2025) for data access and portability in digital services
In the event of a personal data breach, we will notify the Dutch Data Protection Authority (Autoriteit Persoonsgegevens) within 72 hours of becoming aware, unless the breach is unlikely to result in a risk to your rights and freedoms. If the breach poses a high risk (e.g., unauthorized access to vessel or contact data), we will inform you without undue delay via email, describing the breach, potential impacts, and recommended actions (e.g., password changes). You may report suspected breaches to us at info@vesselstatement.com. We maintain incident response procedures to minimize risks and document all breaches internally.
Client records are regarded as confidential and will not be divulged to any third party except as required by law or with your consent. This aligns with our GDPR/AVG obligations (see Privacy Statement). You have the right to request access to or copies of your records with reasonable notice. We may share anonymized data for service improvement. No sensitive data is shared without safeguards.
We will not sell, share, or rent your personal information to any third party or use your e-mail address for unsolicited mail. Any emails sent by this Company will only be in connection with the provision of agreed services and products.
The information on this website is provided on an “as is” basis. To the fullest extent permitted by law, this Company:
This Company does not however exclude liability for death or personal injury caused by its negligence. The above exclusions and limitations apply only to the extent permitted by law. None of your statutory rights as a consumer are affected.
You agree not to use the service for: (i) submitting false, incomplete, or misleading data; (ii) purposes unrelated to EU vessel compliance (e.g., non-EU flagged vessels); (iii) interfering with site functionality, including via viruses or excessive automated requests; or (iv) any unlawful activity. You shall indemnify, defend, and hold harmless Vesselstatement.com, its officers, employees, and affiliates from and against any claims, losses, damages, liabilities, costs, and expenses (including reasonable legal fees) arising from your use of the service, your breach of these terms, or third-party claims related to inaccuracies in generated documents or non-compliance with applicable laws.
You represent and warrant that your use of the service complies with all applicable EU sanctions, export control laws (e.g., Reg. (EU) 2021/821), and anti-money laundering rules. We may refuse or suspend service if your vessel or activities are subject to restrictions. The service is based on current law (including Directive 2006/112/EC as amended by ViDA); we reserve the right to modify outputs or terms to reflect legal changes, without liability.
Cash or Personal Cheque with Bankers Card, all major Credit/Debit Cards, Bankers Draft or BACS Transfer, Stripe methods are all acceptable methods of payment. Our Terms are payment in full at time of transaction via thirdparty and will recur per the agreed subscription. All goods remain the property of the Company until paid for in full. Monies that remains outstanding by the due date will incur late payment interest at the rate of 2% above the prevailing Central Bank of the Netherlands base rate on the outstanding balance until such time as the balance is paid in full and final settlement. We reserve the right to seek recovery of any monies remaining unpaid sixty days from the date of invoice via collection Agencies and/or through the Small Claims Court in the event that the outstanding balance does not exceed EUR 3000. In such circumstances, you shall be liable for any and all additional administrative and/or court costs
Your subscription to our service is for an initial term of one (1) year from the date of first payment, unless otherwise specified at signup. The subscription will automatically renew. You may view, modify, or upgrade your subscription details at any time via your account dashboard. To cancel, log in to your account and select "Cancel Subscription" (or contact us at info@vesselstatement.com), effective at the end of the current term—no further charges will apply. We will send a confirmation email upon cancellation. Pro-rata refunds may apply for unused portions if cancelled mid-term due to our material breach (see Warranties section). All subscriptions are non-transferable.
We warrant that the service will materially conform to its description and be available with at least 99% uptime (excluding scheduled maintenance, notified in advance). This warranty does not extend to user-provided data or external factors (e.g., changes in EU law). In the event of a material failure attributable to us, we will, at our discretion, reprocess the affected statement at no additional charge or refund the fee for that transaction. EXCEPT AS EXPRESSLY STATED HEREIN, THE SERVICE IS PROVIDED "AS IS" WITHOUT FURTHER WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, OR NON-INFRINGEMENT.
We are not liable for failures, errors, or interruptions by third-party providers (e.g., Stripe for payments, hosting services). You agree to their terms where applicable.
Cancellation and refunds are not applicable after use of the services offered on this website.
For digital services like ours, you have a 14-day cooling-off period from the date of your first access to the service (or confirmation of order, whichever is earlier) to withdraw without reason and receive a full refund. To exercise this right, notify us in writing at info@vesselstatement.com within 14 days, including your order details. However, if you explicitly request and confirm immediate access to the service (e.g., by generating your first vessel statement), you waive this right, as performance begins before the period ends. Refunds will be processed via your original payment method within 14 days of receipt of your notice. No refunds apply after waiver or for services fully performed. For disputes, you may use the EU Online Dispute Resolution platform at https://ec.europa.eu/odr. We do not charge cancellation fees, but see Termination section for other rights
Both the Client and vesselstatement.com have the right to terminate any Services Agreement for any reason, including the ending of services that are already underway, or if required by law, regulatory changes (e.g., ViDA), or to prevent violations. We may suspend access immediately upon suspicion of non-compliance, with notice where feasible."
Unless otherwise stated, the services featured on this website are only available within the European Union, or in relation to postings from the European Union. All advertising is intended solely for the European Union market. You are solely responsible for evaluating the fitness for a particular purpose of any downloads, programs and text available through this site. Redistribution or republication of any part of this site or its content is prohibited, including such by framing or other similar or any other means, without the express written consent of the Company. The Company does not warrant that the service from this site will be uninterrupted, timely or error free, although it is provided to the best ability. By using this service you thereby indemnify this Company, its employees, agents and affiliates against any loss or damage, in whatever manner, howsoever caused.
User Accounts and Security Access to personalized features of the service requires creation of a user account. You must provide accurate registration information and maintain the confidentiality of your login credentials. You are responsible for all activities under your account, including any unauthorized use. Notify us immediately at [insert contact email] of any suspected breach. We reserve the right to monitor accounts for compliance, suspend or terminate access without notice for violations of these terms, and delete inactive accounts after 12 months. You agree not to attempt to access the service via unauthorized means, such as automated scraping or reverse engineering.
We use IP addresses to analyse trends, administer the site, track user’s movement, and gather broad demographic information for aggregate use. IP addresses are not linked to personally identifiable information. Additionally, for systems administration, detecting usage patterns and troubleshooting purposes, our web servers automatically log standard access information including browser type, access times/open mail, URL requested, and referral URL. This information is not shared with third parties and is used only within this Company on a need-to-know basis. Any individually identifiable information related to this data will never be used in any way different to that stated above without your explicit permission.
We may use cookies and similar technologies to enhance site functionality, analyse usage, and personalize your experience. Essential cookies (for login and security) will be placed without consent. Non-essential cookies (e.g., analytics via Google Analytics) will require your prior consent via our cookie banner as and when applicable. We comply with the ePrivacy Directive and GDPR.
You may not create a link to any page of this website without our prior written consent. If you do create a link to a page of this website you do so at your own risk and the exclusions and limitations set out above will apply to your use of this website by linking to it.
We do not monitor or review the content of other party’s websites which are linked to from this website. Opinions expressed or material appearing on such websites are not necessarily shared or endorsed by us and should not be regarded as the publisher of such opinions or material. Please be aware that we are not responsible for the privacy practices, or content, of these sites. We encourage our users to be aware when they leave our site & to read the privacy statements of these sites. You should evaluate the security and trustworthiness of any other site connected to this site or accessed through this site yourself, before disclosing any personal information to them. This Company will not accept any responsibility for any loss or damage in whatever manner, howsoever caused, resulting from your disclosure to third parties of personal information.
All templates, tools, software, and underlying materials used to generate vessel statements are the exclusive intellectual property of Vesselstatement.com. You are granted a limited, non-exclusive, non-transferable, revocable license to use the generated vessel statements solely for your internal compliance and operational purposes in accordance with EU law. You retain ownership of any input data you provide (e.g., vessel details) but grant us a perpetual, royalty-free license to use anonymized versions of such data for service improvement, research, and aggregate reporting. You may not redistribute, modify, commercially exploit, or resell generated documents without our prior written consent. Any infringement may result in immediate termination of access and legal action.
We have several different e-mail addresses for different queries. These, & other contact information, can be found on our Contact Us link on our website or via Company literature or via the Company’s stated telephone, facsimile or mobile telephone numbers.
This company is registered in the Netherlands, CoC Number 92141838, registered office at Hegedyk 6, Boksum 9031XJ
Neither party shall be liable to the other for any failure to perform any obligation under any Agreement which is due to an event beyond the control of such party including but not limited to any Act of God, terrorism, war, Political insurgence, insurrection, riot, civil unrest, act of civil or military authority, uprising, earthquake, flood or any other natural or man-made eventuality outside of our control, or changes in applicable laws or regulations (e.g., EU VAT or data protection updates), which causes the termination of an agreement or contract entered into, nor which could have been reasonably foreseen. Any Party affected by such event shall forthwith inform the other Party of the same and shall use all reasonable endeavours to comply with the terms and conditions of any Agreement contained herein
Failure of either Party to insist upon strict performance of any provision of this or any Agreement or the failure of either Party to exercise any right or remedy to which it, he or they are entitled hereunder shall not constitute a waiver thereof and shall not cause a diminution of the obligations under this or any Agreement. No waiver of any of the provisions of this or any Agreement shall be effective unless it is expressly stated to be such and signed by both Parties. You waive any right to participate in class actions or jury trials against us; disputes proceed via mediation/courts as per General section.
You must be at least 18 years of age and legally competent to enter into contracts. Use of the service is restricted to individuals or entities authorized to represent vessel owners or operators under applicable maritime and EU law. Minors or unauthorized users are prohibited from accessing or using the service.
These terms and conditions are governed exclusively by the laws of the Netherlands. By accessing this website and using our services, you consent to the exclusive jurisdiction of the courts in Leeuwarden (Northern Netherlands District Court) for any disputes arising hereunder. Disputes shall first be submitted to non-binding mediation under the Netherlands Mediation Institute (NMI) rules before litigation. If any provision is held invalid or unenforceable, it shall be severed, and the remaining provisions shall continue in full force. These terms, together with our Privacy Policy, constitute the entire agreement between you and Vesselstatement.com. We may assign our rights and obligations without notice; you may not without our prior written consent. No amendment is effective unless in writing and signed by an authorized representative of the Company.
The Company reserves the right to change these conditions from time to time as it sees fit and your continued use of the site will signify your acceptance of any adjustment to these terms. If there are any changes to our privacy policy, we will announce that these changes have been made on our home page and on other key pages on our site. If there are any changes in how we use our site customers’ Personally Identifiable Information, notification by e-mail or postal mail will be made to those affected by this change. Any changes to our privacy policy will be posted on our web site 30 days prior to these changes taking place. You are therefore advised to re-read this statement on a regular basis
These Terms and Conditions, along with the Privacy Policy and any order confirmations, represent the complete and exclusive understanding between the parties, superseding all prior agreements. No oral representations or prior writings not incorporated herein shall bind us. Vesselstatement.com may assign or transfer these terms, including to affiliates or in connection with a merger or sale, without your consent. You may not assign your rights without our prior written approval.
These terms and conditions form part of the Agreement between the Client and ourselves. Your accessing of this website and/or undertaking of a booking or Agreement indicates your understanding, agreement to and acceptance, of the Disclaimer Notice and the full Terms and Conditions contained herein. Your statutory Consumer Rights are unaffected.